February 7-8, 2024

Location: Embassy Suites Northwest Arkansas – Hotel, Spa & Convention Center
3303 S Pinnacle Hills Pkwy, Rogers, AR 72758

This year’s retreat will focus on documentation of project products, collaboration, and sustainability. We invite all project faculty and staff to attend; graduate students and undergraduate students are not expected to attend.

  • Refreshments will be available throughout the day, especially during scheduled breaks.
  • Attendees can dismiss themselves in case of illness or inclement weather.
  • Masks and hand sanitizer will be available for attendees at the venue.

Meeting Registration, Hotel Reservations, and Travel Reimbursement

Meeting Registration

Registration link: Closed.

ALL attendees for this meeting should register.  

Travel Reimbursement

We encourage all campuses to use their DART sub-agreement travel funds for participants attending the conference.

If campus travel funds have been exhausted, please contact Cathy Ma at the Central Office (cma@arkansasedc.com); For UAF faculty, staff, and students please use the campus guidance distributed by Hanna Ford or reach out to Hanna for instructions (hlford@uark.edu).

Eligible Expenses for Travel Reimbursement

  • Hotel room and tax for one (1) room per participant for the evening of February 7 (and the 6th or 8th if needed for people who live several hours away); Hotel room and tax can only be reimbursed for attendees who travel more than 50 miles to attend the retreat.
  • Meal reimbursement (MEI) is only allowable for participants staying overnight and only for meals not provided by the event; The following meals will be provided for all attendees:
    • Feb 7th, Lunch
    • Feb 8th, Breakfast and Lunch
  • Private vehicle mileage for participants who drive personal vehicles to attend the event are eligible for mileage reimbursement.